Field Collection System
Product Overview:
The Field Collection System is a smart solution designed for agricultural and dairy businesses in Kenya that require real-time, accurate, and mobile data collection in the field. Combining a Bluetooth-enabled crane scale and a mobile POS device, this system empowers field agents to weigh farm produce, print receipts instantly, and transmit data to a cloud server for immediate monitoring and reporting.
Whether you're collecting milk from smallholder farmers or produce from rural farms, this system eliminates manual errors, ghost entries, and inefficiencies—boosting trust, accuracy, and productivity.
Key Features:
- Bluetooth Crane Scale + POS Device: Enables seamless weighing and receipt printing on-site.
- Accurate Data Capture: Eliminate manipulation and ghost farmer records.
- Cloud-Based Reporting: Access detailed reports anytime, anywhere.
- Real-Time Monitoring: Instantly view field activities from your dashboard.
- Instant Payments: Process payments directly from the field.
- Receipt Generation: Provide proof of transaction to farmers on the spot.
- User-Friendly Interface: Simplifies training and boosts agent efficiency.
- Perfect for Field Operations: Rugged and portable for use in rural and farm environments.
Admin Features:
- User-friendly landing page introducing system functionalities.
- Visually interactive cloud dashboard for managing:
- Clerks
- Suppliers
- Products
- Locations
- Real-time performance metrics and analytics via graphs and charts.
- Timestamped records and event logs for traceability.
- Generates financial reports on paid vs. unpaid balances and supplier advances.
- Full remote monitoring of daily collections and operations.
Field Collection Agents (Clerks):
- Secure individual logins.
- Connect Bluetooth crane scale and printer for seamless weighing and receipt generation.
- Choose produce and collection locations from pre-set lists.
- Select suppliers from dropdowns or database.
- Capture weight and transaction data in real-time.
- Instantly print receipts for transparency and verification.
- Record bartered or cash-based payments.
- Save all records securely to the cloud for immediate HQ access.
Who Needs the Field Collection System:
- Dairy cooperatives and collection centers
- Coffee and grain buyers/exporters
- Agricultural produce companies
- NGOs and food relief agencies
- SACCOS involved in produce or milk financing
- Government agriculture departments
- Private agribusinesses working with farmers
Documents
Transform How You Collect Milk from Farms with the Field Collection System
Imagine this: It’s early morning in the lush hills of Nyandarua. You’re a dairy cooperative agent or field clerk tasked with collecting milk from farmers in scattered rural locations. Instead of carrying bulky paperwork and making manual calculations, you now walk with just two smart tools—a Bluetooth-enabled crane scale and a handheld POS terminal.
You arrive at the first farm, connect your POS to the Bluetooth scale, and weigh the milk in seconds. The weight appears instantly on your screen. You select the farmer from a preloaded list, enter the location, and the system automatically prints a clear, professional receipt—no more disputes, no more handwritten errors.
As you continue from one farm to another, every transaction is securely stored in the cloud, visible to your head office in real time. And when network is weak? No problem—the system works offline and syncs once you’re back online.
You finish your day confident that:
- Every liter of milk was weighed accurately
- No farmer was skipped or duplicated
- Your records are safe, digital, and traceable
- Reports and payments can be accessed instantly from your dashboard
With the SCALESTECH Field Collection System, you don’t just collect milk—you run a transparent, tech-powered operation that builds trust with farmers and makes your cooperative smarter and more efficient.
Why This Matters
Gone are the days of paper records, data manipulation, and ghost farmers. With the SCALESTECH Field Collection System, agents like Joseph are revolutionizing how dairy produce is collected and managed in Kenya. The system ensures:
- Accurate milk weighing at the source
- Instant receipt printing for transparency
- Real-time cloud reporting for office teams
- Elimination of fraud and manual errors
- Efficient tracking of farmer payments and collection trends
Frequently asked questions
Field Collection System
It’s used for real-time collection and management of farm produce data using a Bluetooth weighing scale and POS printer connected to a centralized cloud server.
Yes, the cloud dashboard allows full access from any internet-enabled device.
By enabling location-based and supplier-specific logging with real-time visibility and secure data storage, it eliminates fraudulent or duplicate entries.
It can handle milk, coffee, grains, and any other bulk agricultural produce.
Absolutely. It’s built to be portable, Bluetooth-enabled, and usable even in off-grid environments with later syncing.
Yes. It allows for both cash payments and tracking of goods exchanged.
Detailed reports on supplier collections, clerk performance, location stats, unpaid balances, and transaction summaries.
Yes, SCALESTECH offers onboarding and training support for all users.
All information is encrypted and stored on secure cloud servers, accessible only with login credentials.
Yes, printed receipts can be tailored to include logos, custom fields, and detailed produce information.